30 Mar 2020

Course-Taking Arrangements for CUHK Outgoing Exchange Students Returning to CUHKGuidelines for Undergraduate Students

30 Mar 2020

This set of guidelines is solely applicable to CUHK outgoing exchange students who have enrolled courses in partner institutions during 2019-20 Term 2 but are unable to complete the courses using face-to-face mode at the partner institutions due to COVID-19 either because they have returned to (or planned to return to) Hong Kong or their home towns, or the partner institutions have suspended face-to-face classes with no alternatives for students to continue their learnings. The arrangements will enable students to continue their studies and earn credits accordingly.

    1. Credit Transfer: If online courses or other remote learning options are offered by the partner institutions for students to complete the courses, students should abide by the arrangement and then apply for credit transfer at CUHK as usual.
    2. Enroll in a CUHK Term 2 Course: If the student has already planned/communicated with the course teacher concerned the application for credit transfer for the course(s) taken at the partner institution during his/her exchange, the student can late add the relevant course at CUHK with the consent and agreement of the course teacher.
      • The student can late add the course as soon as possible even though s/he has not yet returned to Hong Kong since all courses are at present conducted online. S/he can add the course by completing and returning the “Late Course Add/Drop Form” to RES, preferably on or before 9 April 2020.
      • The student is allowed to late drop the course at the end of the term if s/he is unable to catch up with the progress.
      • An alternative assessment scheme can be tailor-made for the student by the course teacher if deemed appropriate and as decided by the course teacher.
      • Subject to the consent and agreement of the course teacher, the concerned student will be offered the option of P/F grading for the course, which will not contribute to the calculation of all forms of GPAs. The final decision on whether the option of P/F grading is available to the concerned student is rested with the respective Assessment Panel of the course and should be made known to the student prior to his/her enrollment of the course. Since the P/F grading will not be included in GPA calculation, students are advised to consider carefully when considering the option.
      • Course completion with grade (using the title of the CUHK course) will be indicated in the student transcript of 2019-20 Term 2.
    3. Independent Study:If no relevant courses are being offered in the current term at CUHK, a student can complete his/her study with credits by pursuing an “Independent Study” course. Detailed arrangements are as follows:
      • Please consult the Chair of the Department (that offers the course the student has initially planned to apply for credit transfer) to identify a teacher to design an “Independent Study” scheme for him/her to complete the rest of the course.
      • The level of the course and number of credit units of the course will be decided by the teacher. The student can enroll in the course by completing the “Late Course Add/Drop Form” and return it to RES as soon as possible, preferably on or before 9 April 2020.
      • The use of MOOC courses and other online materials may be used to support “Independent Study”.
      • Students are allowed to late drop the “Independent Study” if they experience difficulties in completing the course.
      • The course will be graded in P/F and will not be included in GPA calculation. Students who get a “P” in the course will gain the number of credit units, and the total number of credits that a student can gain from “Independent Study” courses should not be more than 9 units.
      • Course completion with grade of the “Independent Study” course will be indicated in the student transcript of 2019-20 Term 2 or Summer Session, depending on the time that the course is completed by the student. In any case, Students should complete the “Independent Study” no later than 11 July 2020 (the end of the Summer Session).
    4. Specially Offered Courses: Most students on exchange take only a few courses at the partner institutions. Upon their return to Hong Kong or their hometowns, they may wish to take more courses. The University has made special arrangements to offer the following General Education courses for students to take. If there are more course offerings by Departments/Units, separate announcement will be made.
      (i) UGEA2334 China Today;
      (ii) UGEB2262 From Genes to Life;
      (iii) UGEC1281 Understanding Japanese Languages and Culture; and
      (iv) UGED1810 Critical Thinking
    5. Please note that:

      • These four courses will commence from the week of 6 April 2020, and the duration will be 13 weeks as usual.
      • These courses will be offered online.
      • Each course will be offered provided that the course enrollment number is higher than 10.
      • Course completion with grade will be indicated in the student transcript of 2019-20 Summer Session.
      • Students who intend to take these specially offered courses can check the timetable information on the homepage of Office of University General Education and other course details on CUSIS from this Friday (27 March 2020). Registration of these courses will be open from 10:00 a.m. on 31 March 2020 to 5:00 p.m. on 1 April 2020 on CUSIS.
    6. Study Plan: Students can follow the arrangements stated in Paragraphs (1), (2) or (3) to complete the courses they have enrolled in partner institutions. Students should consult and seek help from their Academic Advisors to devise a Study Plan with the best alternatives to suit their individual needs and situation. Teachers will also assist students to devise a long-term plan that covers not only the study of this term but also future ones.
    7. Summer Session: The University will increase its course offering during the Summer Session. Students who wish to take more than 6 units of courses in the Summer Session should submit applications to their respective Faculties for approval. Detailed information on course registration, teaching timetable and relevant application forms for Summer Session courses will be published on RES homepage on 15 April 2020. Course registration will be scheduled on CUSIS from 27-29 April 2020.
    8. Academic Advice: Students are strongly urged to communicate with and seek advice from their Academic Advisors or the course teachers concerned in making their decisions for the choice of courses. Please contact Ms Carol Chao (39438968) of the Registration and Examinations Section or e-mail to for any enquiries concerning course registration.